Looking for a place to hold your next event? You’ve found the right place! Our goal is to provide a facility for our community.  

Click Here for 2019 Rental Application *

*rates subject to change

Insurance

All interim rentals require General Liability coverage of at least $1,000,000 per occurrence.  In addition, if alcohol is involved in any way, Liquor Liability coverage of not less than $1,000,000 per occurrence is required.  Please refer to Insurance Requirements  for more information.  A Certificate of Insurance must be provided to Gold Country Fairgrounds and Events Center that meets all minimum coverage requirements and includes the required additional insured verbiage as well as specific event dates.  Acceptable sources of insurance include:

Labor & Equipment

Use of fair personnel and equipment for set-up, dismantle, and/or clean-up available to Rentors at the following rates:

  • Labor – Normal Work Shift – $50.00/hour
  • Labor – Overtime (Nights, Weekends, Holidays) – $100.00/hour
  • Tractor – $55.00/hour + Labor
  • Forklift – $55.00/hour + Labor
  • Folding Chairs – Outdoors (300 maximum) – $1.25 Each/Day
  • Tables – Indoor (40 maximum) – $5.50 Each/Day
  • Stage (in 4×4 sections, 20×20 maximum) – $150

​Minimum charge is 1 hour. Labor and equipment rates are subject to change. Due to liability considerations, fair tools and equipment (ladders, etc.) are not available for use by renter.

Payment & Security Deposit

Forms of payment: cash, personal check, cashier’s check, money order or credit card. A $200 Hold the Date deposit is required to hold the event date. Should you cancel within 45 days of your event, this deposit is non-refundable.

  • Full payment is due 30 days prior to the event
  • Should there be damaged that exceeds the deposit, the renter will be invoiced for the remaining amount and is required to be paid within 5 business days from the event.
  • Lost or stolen keys will have $250 deducted from the deposit amount

The Fair will cancel any event if the terms and payment requirements of the contract have not been met. Fair Management has the right to end any event if deemed necessary for purposes of the public safety or due to extensive destruction of property.

Check Policy

All checks to be made payable to Gold Country Fairgrounds & Event Center

  • A minimum charge of $35.00, maximum up to the full extent of the law, will be charged for returned checks.

 Security

Renter will make any arrangements for security, when required by contract. Security must be on grounds 1 hour prior to event. Security fees are the responsibility of the renter. Gold Country Fairgrounds MUST receive verification of security no later than 14 days prior to the event date. Renter is responsible for the actions of people on the fair grounds due to renter’s event. Guests of renter, including children, are not permitted to wander the fairgrounds and must remain in the area(s) rented.

Alcohol

Anyone planning to sell alcoholic beverages (direct sales, script, or included in admission fee/donation) MUST obtain a valid liquor license from the Department of Alcoholic Beverages Control (ABC) (2400 Del Paso Road, Suite 155, Sacramento, CA 95834 ). In addition, liquor liability insurance MUST be furnished in conjunction with valid liquor license. Liquor liability insurance is available from CFSA through the Fair Administration Office.

ALL beverages will be served in plastic/paper cups. NO BOTTLES /GLASS allowed

(THIS INCLUDES PRIVATE PARTIES).

Facility Clean-Up

All trash is to be put in receptacles and properly disposed of; kitchen and bar to be returned as received; hall to be swept, spot mopped as necessary; tables and chairs neatly returned to storage. Rentors are responsible for all actions as a result of Rentor’s event held on grounds.

Should facilities outside of the facility rental be damaged or trash disposal found, the administration office will deduct this cost out of the security deposit amount or if the cost is more than security deposit provided, renter will be billed for the additional cost. Payment for this is owned no later than 5 business days after event.

Decorative Materials

Wire cables are affixed to the perimeter walls of each building to hang decorative and other like materials. DO NOT use nails, staples, tape, etc. on wall surfaces. Thumbtacks or pins, if removed, are allowed. Failure to comply with the above provisions may result in damage charges being levied.

Any nail, tack, or hole, etc. found in the Auburn Host Lions Building walls or the Barefoot Wine & Bubble Stage and Court will be subject to a $1000 charge per blemish found.

Utilities

A utility fee may be charged for excessive use of utilities.

Variations cannot be made from the above stated maximum capacities. The above state capacities do not include staging, risers, auction/sales tables, etc.

Reminder

Your contract /cleanup sheet set prices and terms to be fulfilled. Read them carefully and ask for clarification if needed. Fair Management reserves final right to interpretation and levying of fees.

 *Any advertising must list the location of the event as the Gold Country Fairgrounds*

Rental Day

Maximum facility rental day: 9:00 am to 12:00 am.

ADDITIONAL FEES MAY BE CHARGED – TO BE NEGOTIATED WITH MANAGEMENT.

RATES EFFECTIVE 1/1/2019

Fees that are not listed may be at the negotiated rates of the Gold Country Fairgrounds office. Fees may change based on event type and accommodations and is at the discretion of the Gold Country Fairgrounds office.

If you are interested in utilizing the Gold Country Fairgrounds and Event Center for a not for profit event, please review:

Charitable Use Grant Application (For 501(c3) organizations ONLY)